Policies

Our policies reflect our commitment to the highest standard of program quality and member safety.  If you have questions about clubhouse-specific policies, please contact your Clubhouse Director.

ATTENDANCE POLICY

Registered members ages 12 and under are expected to attend BCNY a minimum of 3 days a week.
Members who cannot meet these expectations may have their membership reviewed or suspended.

SCHOOL HOLIDAY CLOSURES

BCNY clubhouses will be closed on all school holidays and recesses. BCNY clubhouses will not be open for school closures or vacations.

ELIGIBLE AGES

New members must be 7 years old to be eligible to register for membership at BCNY.

MEMBER PICK-UP & DISMISSAL POLICIES

DISMISSAL POLICY
Explorers are dismissed by 6:30pm.
Juniors are dismissed by 7:30pm.
Teens must exit the clubhouse by 8:45pm.
Members who cannot comply with dismissal may have their membership reviewed or suspended.

JUNIOR DISMISSAL
Only juniors (ages 10 – 12) whose guardians have submitted the Junior Dismissal Permission Slip (included in the registration packet) may leave the clubhouse on their own.

TEEN OPEN CAMPUS
All teens (ages 13 – 21) may leave the clubhouse unattended but must “scan out” with their cards. If you require your son to be picked up by an authorized adult, please complete the Teen Member Required Pick-Up Form (included in the registration packet) and return it to the Clubhouse Registrar.

BCNY reserves the right to request photo identification from adults picking up members from BCNY clubhouses. This additional security measure is meant to further ensure that Members are safe inside and outside of the Clubhouses.

Music Lessons

Members can sign up for music lessons each cycle. Please contact your clubhouse registrar for more information.

VISITOR POLICY

Visitor Waiting Area
In order to assure the safety of our members, parents, and visitors must wait in the designated “Visitor Waiting Area” for their son to arrive from programs. This location will be clearly marked near the lobby of the clubhouse.

Visitors in the Building
All visitors must receive a Visitor’s Pass from the front desk if they wish to enter the Clubhouse beyond the Waiting Area, whether they are accompanying a member to a program, visiting a department, or going on a tour.

Visitors are required to show ID upon entry, and must wear their pass visibly for the duration of their visit. Those without a Visitor’s Pass will be asked to leave or obtain a pass before they can continue through the building. This helps to ensure the safety of our members.

Visitors, including parents, are only permitted to observe programs as permitted by Program Directors or Clubhouse Directors.

SOCIAL MEDIA POLICY

BCNY’s social media profiles (Facebook, Twitter, Flickr, YouTube, etc.) are part of a conversation between real people. We encourage our community to submit memories, photos, and stories of their or their son’s BCNY experiences. We assume that anyone sharing this user-generated content has the right to do so and has permission of the photographed individuals. Please do not post photos, including photos of children, without the permission of a parent or guardian.

All BCNY members sign a photo waiver upon registering which gives BCNY permission to post pictures of members on social media and online. However, unless given express permission by a parent or guardian, last names or other identifying features will not be shared.

We welcome constructive feedback, but we reserve the right to remove any comments that are inappropriate due to foul language, attacking of a single person or group, unsupported accusations, or spam that explicitly promotes a product or service. We reserve the right to ban repeat offenders.

THE BOYS’ CLUB OF NEW YORK PRIVACY PRACTICES

Maintaining the privacy of our members’ information is essential for creating strong relationships and for respecting the dignity of all the people whom we serve. This section outlines The Boys’ Club of New York’s policies regarding the confidentiality of information gathered from our members and their families. To ensure that our members’ privacy is being maintained at The Boys’ Club of New York (BCNY), all staff members abide by the following practices.

I. Information collection, use and sharing

a. All of the information that BCNY staff collect from members is used meet members’ needs and ensure their health and safety.

b. Information collected from members includes, but is not limited to: demographic information, medical information such as medications and immunization history, birth certificate, insurance information, and education information such as an Individualized Education Plan.

c. Relevant information about members may be shared among staff members to ensure that all staff members are interacting with members in ways that are sensitive to their needs.

d. Client confidentiality can be broken if a staff member determines that a member is in danger of harming himself or others.

II. Members’ parents have the right to access and review information that has been collected by BCNY

III. Security

a. Copies of current member information are kept in members’ file in a locked cabinet in the Registrar’s office. The Registrar’s office is locked whenever it is not in use.

b. Electronic files are kept on the Registrar’s computer, which is password-protected.

IV. The BCNY Mental Health Department has – specific privacy practices.

a. All of the information that mental health staff collect from members is used to help understand their life circumstances and design effective and appropriate interventions.

b. Mental health staff collect information that includes, but is not limited to: demographic information, members’ involvement with outside agencies and mental health professionals, members’ mental health diagnoses and medication, household composition, family history, history of physical or sexual abuse, and developmental history.

c. According to New York Public Health Law, section 18, parents and guardians have the right to access confidential information collected by an agency. However, this access can be denied if mental health staff deems that release of this information would be detrimental to the clients and/or to the therapeutic relationship.

d. Copies of current members’ private information is kept in a locked filing cabinet in the mental health workers’ office. The office i s locked l when it is not in use. Electronic files are kept on the mental health workers’ computer which are password- protected. If a member or a member’s family feels that their privacy has been violated by BCNY staff, they have the right to follow the parental feedback procedures.
Updated on: 08/15/2016